PALO VERDE PTA IS LOOKING FOR LEADERS!

The time has come to elect Palo Verde PTA board members for the 2024-2025 school year.  Per bylaws, the following six positions need to be elected at the PTA’s General Association Meeting on March 27, 2024.  

Elected Positions

PRESIDENT

  • Oversees & coordinates the work of an executive board to run a PTA effectively
  • Presides at PTA Board and Association meetings
  • Serves as the official contact, communicator and representative of a PTA
  • Designated as an authorized signer for PTA checks, contracts and authorizations for payment
  •  Attends PAUSD PTAC meetings (10 hours total) 

EXECUTIVE VICE PRESIDENT

  • Works as the primary aide to the president
  • Helps lead a PTA towards specific goals consistent with PTA purposes and policies
  •  Performs president’s duties in his or her absence

VICE PRESIDENT, COMMUNICATION 

  • The Communications VP and the supporting Chairs/Volunteers promote site PTA activities to the school community via communications through a newsletter, parent group emails, website, and Facebook/Social Media. 
  • Reviews and approves all outgoing communications from the PTA.

SECRETARY

  • Takes minutes at board and association meetings
  • Co-signs formal papers with president: authorizations for payment, resolutions and formal letters
  • Maintains and preserves PTA records and important documents to pass on at the end of the term

TREASURER

  • Maintains permanent records to track unit funds and financial transactions
  • Prepares annual budget for adoption by the association
  • Pays all PTA bills as authorized by board or association
  • Prepares reports for every board and association meeting and an annual financial report
  • Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates
  • Accounting experience preferred

AUDITOR / FINANCIAL REVIEWER

  • Audits financial and other records of the PTA to determine their accuracy.  Makes recommendations for improvements in close collaboration with the Treasurer
  • Presents monthly short audit reports to the board and conducts semi-annual full audits presented to the board and association for adoption
  • Leads the audit committee, but can conduct the audit / financial review alone if CPA or equivalent

Appointed Board Positions

Serving in an appointed board position puts you on the PTA Executive Board where you will have a vote in the operation of the PTA. The chair, or their assistant, will be expected to attend monthly virtual meetings to vote on PTA business items. Each board member recruits and chairs a Standing Committee of volunteers throughout the school year to plan and run events and programs that benefit the community. 

PARLIAMENTARIAN

  • Assists the president to manage meetings and advises on parliamentary procedure
  • Chairs bylaws committee to review unit bylaws each year and revise bylaws every three years
  • Arranges nominating committee’s first meeting, providing information on nomination and election process

PROGRAMS CHAIR

  • Oversees the various academic programs throughout the year by recruiting and coordinating volunteers. 
  • Coordinate with the PTA Board and assist with budget, scheduling and resources, and support the event chairs
  • Examples include: sourcing after-school tutoring vendors, Spelling Bee, Math Festival, Noon Art, Noon Games, and Science Festival.

Assistant to the Programs Chair

Helps the Programs Chair. Serves as alternate to the Programs Chair on the PTA’s board

SOCIAL EVENTS CHAIR

  • Oversees the various social events that throughout the year by recruiting and coordinating volunteers
  • Coordinate with the PTA Board and assist with budget, scheduling and resources, and support the event chairs
  • Examples include: winter party, ice skating party, international fair, etc.

Assistant to the Social Events Chair

Helps the Social Events chair. Serves as alternate to the Social Events Chair on the PTA’s board.

FUNDRAISING CHAIR

  • Oversees the various fundraising activities throughout the year by recruiting and coordinating volunteers
  • Coordinate with the PTA Board and assist with budget, scheduling and resources, and support the event chairs
  • Examples include: walkathon, restaurant, back-to-school donations, restaurant night, etc. 

Assistant to the Fundraising Chair

Helps the Fundraising Chair. Serves as alternate to the Fundraising Chair on the PTA’s board

MEMBERSHIP CHAIR

  • Create and implement a membership plan, promoting membership throughout the year
  • Coordinates with the other chairpersons to ensure that a membership table is present at all events and that the membership process is efficient

STUDENT SERVICES CHAIR

  • Coordinate with the PTA Board and assist with budget, scheduling and resources, and support the event chairs
  • Examples include: Room Parents, Bike Safety, Environmental services, Project Cornerstone volunteers.

Assistant to the Student Services Chair

Helps the Student Services Chair.  Serves as alternate to the Student Services Chair on the PTA’s board. Responsible for coordinating the Teacher and Staff appreciation events and budget. 

E-NEWS / VOICE CHAIR

Coordinates with the VP Communications to send out regular communication about PTA activities and announcements. Specific duties include:

  • Compile and send a weekly newsletter eNews to the parents about upcoming events and notices. 
  • Update the school marquees on a bi-weekly basis

ASSISTANT VP COMMUNICATIONS / WEBMASTER

  • Works with all board members to maintain the Palo Verde PTA website 
  • Shares other communication work with the VP Communications
  • Serves as alternate to the VP Communications on the PTA’s board

ASSISTANT TREASURER

  • Works with the Treasurer to ensure compliance to PTA and government rules, files taxes, handle reimbursements, and pay and track bills
  • Serves as alternate to the Treasurer on the PTA’s board

Key Volunteers

These key volunteers specialize in areas that accentuate their passion. They coordinate with the board to hold events and have specific outreach events. 

SPECIAL EDUCATION REPRESENTATIVE

The goal of the Special Education Committee is to support families of children and youth with learning challenges and special needs by providing a forum of respectful communication between families, the community, and the school district. We aspire to educate and advocate on the issues in our community, to foster understanding, acceptance and inclusion. 

TRAFFIC SAFETY REPRESENTATIVE

Transportation Safety Representatives (TSR) are the Safe Routes To School (SRTS) ears and eyes on the ground at every school. When they see or hear about road safety concerns around their school they can report those to us. In addition, they organize one spring and one fall Walk & Roll Day to encourage students to walk and ride to school, they perform one count of the bikes in the bike rack in September so SRTS can keep track of how many students bike to school, and they join a SRTS mailing list so they know what is going on at the City and PTA Council level and can report back to their site PTA.  

More information on every job can be found here: https://capta6.org (under Leadership Resources)

Please know that your time contributions toward a strong PTA and Palo Verde community are so appreciated!  If you are available to take on one of these roles and are interested in this rewarding experience, please email nomcom@pvpta.org  by Feb.21 – we are counting on you!

With Thanks,

Your Palo Verde PTA Nominating Committee 

Chair: Rakhee Nishtala

Members:  Susan Kim, Shana Segal